Proposal for Rebuilding and Migrating CharlotteUDO.org and Read.CharlotteUDO.org to Webflow
Having successfully developed and launched the original Unified Development Ordinance (UDO) websites for the City of Charlotte—CharlotteUDO.org and Read.CharlotteUDO.org—Stump.Works is uniquely positioned to execute the seamless migration of these platforms from WordPress to Webflow. We have comprehensive knowledge of the current website's structure, functionalities, and the specific needs of City staff and end-users.
Nick Fry
Founder & Chief Creative Technologist
Hello, I'm Nick Fry, Founder and Chief Creative Technologist at Stump.Works.
I appreciate the opportunity to present this proposal, detailing our plan to migrate and enhance CharlotteUDO.org and Read.CharlotteUDO.org onto the robust Webflow platform. This proposal outlines our approach to developing an accessible, user-friendly web-based solution that incorporates comprehensive training and ongoing support.
Our aim is to effectively address the specific requirements of the City of Charlotte, Department of Planning, Design & Development, and we are committed to delivering a high-quality, innovative solution within the outlined timeline and budget.
Task 1: Error Identification and Correction
Building upon our existing familiarity with the site's structure and content, we will:
Deliverable:All existing inaccuracies corrected by April 30, 2025.
Task 2: Rebuild and Migrate to Webflow
Stump.Works recommends migration to Webflow due to its superior stability, security, and ease-of-maintenance. Leveraging our existing preliminary Webflow setup, we will:
Deliverable:Fully operational Webflow-based website by May 31, 2025.
Task 3: Final Migration and WordPress Decommissioning
Stump.Works will perform the final transition and ensure a smooth switchover with minimal disruption. We will provide immediate support for any post-launch issues.
Deliverable:Complete migration and live Webflow websites operational by June 1, 2025.
Task 4: Annual Maintenance and Updates
To maintain long-term reliability and performance, we offer an annual evaluation and maintenance plan. This ensures Webflow's resilience against future technical challenges and includes up to 20 hours of dedicated support annually.
Deliverable:Ongoing annual assessment and updates (not exceeding $3,000 per year).
Task 5: Accessibility and Compliance Reporting
Committed to maintaining full ADA and WCAG 2.1 Level AA compliance, we will:
Deliverable:Accessibility report and full compliance by July 1, 2025.
Proposal Submission: April 18, 2025
Vendor Selection: April 21, 2025
Project Commencement: Immediate upon Purchase Order Issuance
Key Milestone Completions:
The payment schedule will be as follows:
Please note that ongoing costs beyond the initial project scope are not included in the proposed fee. These costs include ongoing maintenance, additional server space (if needed), and generative AI usage. Additional costs may apply if you wish to expand the site's functionality in the future or engage in additional services beyond this agreeded upon scope of work. We will work closely with you to provide transparent pricing for any additional services or support beyond the scope of this project.
Q: How will you ensure the platform remains compliant with accessibility standards and guidelines?
A: We will follow the latest accessibility guidelines and best practices during the development process and conduct regular accessibility audits to ensure ongoing compliance. We will also provide training to the client's staff on maintaining accessibility standards when updating the platform.
Q: How will you ensure the security and privacy of the platform and its users?
A: We will implement industry-standard security measures, including data encryption, secure user authentication, and regular security updates to ensure the platform and user data are protected from potential threats.
Q: Can the platform be easily expanded or modified in the future to accommodate updates or changes to the UDO document?
A: Yes, the platform is designed to be flexible and scalable, allowing for easy updates and modifications to the UDO content or additional features as needed.
Q: How do you plan to address any potential issues or bugs that may arise after the platform's launch?
A: We will offer a post-launch support period to address any issues or bugs that may arise. During this period, we will work closely with the client to identify, troubleshoot, and resolve any concerns, ensuring a seamless user experience.
Q: What type of ongoing support and maintenance services do you offer after the completion of the project?
A: We offer a range of ongoing support and maintenance services, including platform updates, security patches, feature enhancements, and user support. We will work with the client to determine the appropriate level of support based on their needs and budget.
Q: How will the platform handle high traffic loads or sudden spikes in usage?
A: The platform will be designed with scalability in mind, using caching mechanisms and efficient server configurations to handle high traffic loads and sudden spikes in usage. We will monitor the platform's performance and make any necessary adjustments to ensure a smooth user experience during high-traffic periods.
Stump.Works is honored at the potential to continue our partnership with the City of Charlotte, ensuring that CharlotteUDO.org remains a reliable, user-friendly, and compliant resource. With our deep familiarity with your platforms and our proven expertise, we are confident in our ability to deliver another successful project.